Privacy Policy

Supplier Day Ltd (“we”, “our”, “us”) is committed to safeguarding and preserving the privacy of our visitors and participants. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you engage with our services, including attending virtual or in-person events, visiting our website, and contacting us via any platform.

By using our services, you consent to the terms set out in this Privacy Policy.

1. Information We Collect

We may collect and process the following types of personal information:

• Personal Identification Information: Your name, job title, company name, postal address, email address, telephone number, and similar identifiers.
• Event Participation Information: Attendance records, feedback, preferences regarding events.
• Website Interaction Data: Information about your interactions with our website, including your IP address, browser type, referring/exit pages, and date and time of access. This may be collected via cookies (see Section 8).
• Marketing Preferences: Your preferences regarding receiving marketing materials from us.

Sensitive Personal Data

We do not intentionally collect or process any special categories of personal data (e.g. health information, religious beliefs) unless voluntarily provided by you during specific events or communications. If we do process sensitive personal data, we will seek your explicit consent.

2. How We Collect Your Information

We collect your data in various ways:

• Direct Interactions: When you provide personal information through our website, event registrations, forms, or via direct correspondence with us.
• Automated Technologies: Through cookies and other automated tracking technologies, we collect information about your interactions with our website.
• Third Parties: We may receive personal data about you from third parties, such as your employer or other event organisers when you are registered to attend events.

3. How We Use Your Information

Your personal data may be used for the following purposes:

• Event Management: To facilitate your participation in our events (e.g., virtual or in-person Supplier Day events), including sending updates, providing access to event materials, and facilitating follow-up communications.
• Improving Our Services: To analyse how you use our website and services, in order to improve user experience and the functionality of our services.
• Marketing and Communications: With your consent, we may use your data to send you information about our events, newsletters, and updates about services. You can opt out at any time.
• Legal Obligations: To comply with legal obligations such as reporting to authorities where required by law.

4. Sharing Your Information

We will never sell your personal information to third parties. However, we may share your information under the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers, such as event hosting platforms, marketing services, or IT support providers, strictly for the purposes of delivering our services.
• Legal Requirements: We may disclose your personal information if required to do so by law or in response to valid legal requests by public authorities (e.g., courts, government agencies).
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction.

5. International Data Transfers

Where your personal data is transferred outside of the UK or European Economic Area (EEA), we will ensure that appropriate safeguards are in place to protect your personal information, such as using standard contractual clauses approved by the European Commission or ensuring the recipient is located in a country deemed to have adequate data protection laws.

6. Data Security

We take reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy. We employ technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction.

Despite our efforts, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

7. Retention of Your Data

We will retain your personal data only for as long as is necessary for the purposes for which it was collected. This period may extend if required by legal or regulatory obligations.

8. Cookies

Our website uses cookies to collect information about your browsing activities and preferences. Cookies are small files stored on your computer or device that allow us to recognise and track your activity.

You can manage or block cookies through your browser settings, but doing so may affect your ability to use certain features of our website. For more information on how we use cookies, please see our [Cookie Policy].

9. Your Data Protection Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request copies of your personal data we hold.
• Right to Rectification: You can request that we correct any inaccurate or incomplete data.
• Right to Erasure: You can request that we delete your personal data under certain circumstances.
• Right to Restrict Processing: You can request that we limit how we use your data in certain situations.
• Right to Data Portability: You can request that we transfer your data to another organisation or directly to you, where possible.
• Right to Object: You can object to our processing of your personal data in certain cases, such as for direct marketing purposes.

If you would like to exercise any of these rights, please contact us using the contact details below.

10. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, we will notify you via email or other communication channels.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us.